We can fill a unique role for our clients by providing what we refer to as contracting services. We not only perform traditional contract administration tasks as necessary, but act as liaisons between our client, their contractors personnel, other program managers and other parties with input regarding the contract such as the client's purchasing or legal representatives.

We can guide clients through the initial phases of putting a contract in place, all the way through the final evaluation of the contractor. We help ensure that all parties obtain the information they need to efficiently conduct the contract in compliance with the company's standard procedures, and that our client obtains the greatest value from the contract.

Contract Development

We specialize in helping our clients structure Request for Proposal (RFPs) or Invitations for Bids (IFBs) in a manner that maximizes all efficiencies. We have worked extensively with both private entities and with governmental and municipal agencies, and are familiar with the special requirements that surround public procurement agencies. We help our clients develop contracts with suppliers and contractors that not only comply with all procurement requirements, but also deliver value to the client's company or agency, and maintain good relationships with suppliers.

When faced with a large or complex procurement, such as a multi-year contract for services, companies often find that they lack the resources to effectively manage the myriad details surrounding such a purchase. We help clients successfully implement and manage contracts for large or complex services by providing an extra level of resources and expertise.

For large procurements, we typically provide the following range of services:

• Determine the most effective way to structure the request for bids or proposals for the particular purchase.
  • Assemble, or assist in assembling, the actual solicitation documents and assist our client in answering questions regarding the solicitation.
  • Provide independent evaluation of proposals or bids received and independent opinions on award of the work.
  • Participate in negotiations of price and scope with selected vendor.Provide after-award contract administration and contract assurance services.

Negotiation

Synergie can provide you with a range of contract negotiation services. We follow a structured process towards negotiations and strive to ensure that negotiations result in long-term, beneficial relations for all parties.

We prepare our clients for negotiations with suppliers and help them conduct the negotiations in the most efficient way possible, ensuring that basic elements of good negotiations are maintained. Further, a smooth negotiation process that results in satisfactory agreement for all parties sets the foundation for good supplier relationships in the longer term.

Contract Management

We provide the following traditional contract management services:

• Maintain contract documents
• Manage change orders and task orders
• Document work progress and maintain records of meetings
• Conduct interim and final performance evaluations

Contract Assurance

We can fill a unique role in managing contracts for our clients by providing what we refer to as contract assurance services. As part of this service, we not only manage traditional tasks as necessary, but serve as liaisons between our client, their contractors, the program manager and other parties with input regarding the contract such as the client's purchasing or legal representatives. We help ensure that all parties obtain the information they need to efficiently carry out the contract, and that our client obtains the greatest value from the contract.  For example, we provide the following contract assurance services:

• Funds management: Particularly for large, grant or loan funded projects, we provide ongoing financial analysis to ensure that the client has the required funds to authorize work at every stage.
• Scope management: For large scope projects, we help clients evaluate and prioritize pieces of the scope to ensure financial and logistical success.
• Creative, value -added solutions: We provide our clients with independent, value-added research and analysis of related issues to enable informed decision making and outside-the-box solutions.

Please Contact Us at Synergie Solutions for all your contract needs.